Home Records Manager Resume template
Records Manager resume template
A clean starting structure with example content grounded in what records managers actually do day to day, not generic filler. Download and replace the bracketed placeholders with your own details.
Which resume format should you use?
Reverse chronological
You have a steady work history. This is the format almost every recruiter and ATS expects by default.
Functional
You're changing fields or have gaps in your employment. Leads with skills rather than a job-by-job timeline.
Combination
You're early career or have worked consistently but for only a few employers. Blends a skills summary with a shorter chronological history.
This template uses the reverse chronological format: the one most records managers should default to, since most Australian recruiters and ATS software expect it.
Professional summary
Records Manager with experience across public sector and regulated settings, focused on information governance and compliance. Skilled in developing records policies, managing retention and disposal schedules, and administering EDRMS platforms including Objective ECM and Micro Focus Content Manager. Known for making recordkeeping practical for busy teams and improving how staff find and trust organisational information.
Key skills
- Regulatory compliance (Privacy Act 1988, FOI, State Records Acts)
- Process improvement
- Project management
- Retention and disposal scheduling
- Information classification and cataloguing
- Records management policy development
- Microsoft SharePoint
- Objective ECM
- Micro Focus Content Manager
- Microsoft 365
- Attention to detail
- Stakeholder management
- Written communication
- Digital literacy
Experience: example bullet points
- Developed and implemented a records management policy across a 200-person agency, clarifying responsibilities and reducing duplicate file creation.
- Rebuilt retention and disposal schedules for 15 business units, turning overdue sentencing into a fortnightly routine and cutting the backlog of unsentenced records.
- Migrated 12,000 physical files into Objective ECM, improving retrieval times and giving staff a single place to locate authoritative documents.
- Trained 80 staff across four sessions on SharePoint records libraries, raising correct filing rates and reducing misplaced documents.
- Coordinated FOI and privacy access requests, tracking statutory due dates and working with legal teams to meet timeframes.
- Led a digitisation project for inactive records, freeing up storeroom space and creating a searchable digital archive for compliance and research.
Education
Entry is mixed: many records managers hold a bachelor degree in information management, librarianship or a related discipline, while others progress from a Certificate IV in Recordkeeping or a Diploma of Records and Information Management. Postgraduate study in information management or archives is common for senior or specialist roles.
Keywords an ATS is likely to scan for
Applicant tracking systems match your resume against terms in the job ad before a person ever sees it. Only include the ones that actually apply to your experience, but if a term below matches something you've done, use the same wording the job ad uses.
- Privacy Act 1988
- Australian Privacy Principles
- Freedom of Information Act 1982
- State Records Act
- AS ISO 15489
- EDRMS
- retention and disposal schedule
- disposal authority
- records management policy
- information governance
- Objective ECM
- Micro Focus Content Manager
- SharePoint
- Microsoft 365
- FOI requests
- privacy impact assessment
- National Archives of Australia
- records sentencing
- information classification
- data governance
Getting past ATS screening
- Match the specific skills, certifications and terms used in the job ad, not just your own wording for the same thing.
- Keep formatting simple: no tables, text boxes, columns, headers/footers or graphics. Parsers frequently drop content placed in these.
- Submit as .docx or PDF unless the job ad specifies otherwise.
- Use standard section headings (Experience, Education, Skills) rather than creative alternatives.
- List your core skills and technical competencies in their own section so a keyword scan can find them instantly.
This is a starting point, not a guarantee of interviews. Tailor every bullet point to your own real experience and the specific job ad.