Home Facilities Manager Resume template
Facilities Manager resume template
A clean starting structure with example content grounded in what facilities managers actually do day to day, not generic filler. Download and replace the bracketed placeholders with your own details.
Which resume format should you use?
Reverse chronological
You have a steady work history. This is the format almost every recruiter and ATS expects by default.
Functional
You're changing fields or have gaps in your employment. Leads with skills rather than a job-by-job timeline.
Combination
You're early career or have worked consistently but for only a few employers. Blends a skills summary with a shorter chronological history.
This template uses the reverse chronological format: the one most facilities managers should default to, since most Australian recruiters and ATS software expect it.
Professional summary
Facilities Manager with experience coordinating maintenance, contracts and compliance across commercial and industrial sites. Skilled in budgeting, stakeholder management and process improvement, with a focus on safe, functional and cost-effective buildings. Proficient in CMMS tools including IBM Maximo and ServiceNow.
Key skills
- Operations management
- Contract management
- Budgeting and forecasting
- Work health and safety compliance
- Preventive maintenance planning
- Risk and internal controls
- Stakeholder management
- IBM Maximo
- SAP EAM
- Archibus
- Microsoft Excel
- ServiceNow
Experience: example bullet points
- Coordinated preventive and reactive maintenance across a multi-site portfolio, cutting emergency callouts from weekly to monthly by planning schedules around tenant needs.
- Managed cleaning, security and grounds contracts, negotiating service level agreements that improved response times and reduced complaints.
- Developed and monitored facility operating budgets, tracking expenditure against forecasts and identifying savings without compromising service quality.
- Led WHS compliance audits and risk assessments, ensuring buildings met Australian Standards and legislative requirements.
- Planned and executed office relocations for up to 150 staff, coordinating contractors, IT and furniture to minimise disruption.
- Implemented a CMMS to track asset maintenance, improving visibility of work orders and contractor performance.
Education
Certificate IV in Facilities Management, Diploma of Facilities Management, or equivalent trade or operations experience.
Keywords an ATS is likely to scan for
Applicant tracking systems match your resume against terms in the job ad before a person ever sees it. Only include the ones that actually apply to your experience, but if a term below matches something you've done, use the same wording the job ad uses.
- Facilities management
- Work Health and Safety (WHS)
- WHS Act
- WHS Regulations
- Australian Standards
- preventive maintenance
- reactive maintenance
- contractor management
- CMMS
- IBM Maximo
- SAP EAM
- Archibus
- ServiceNow
- budget forecasting
- space planning
- stakeholder engagement
- risk management
- compliance
- essential services
- hard services
- soft services
- Facilities Management Association of Australia
Getting past ATS screening
- Match the specific skills, certifications and terms used in the job ad, not just your own wording for the same thing.
- Keep formatting simple: no tables, text boxes, columns, headers/footers or graphics. Parsers frequently drop content placed in these.
- Submit as .docx or PDF unless the job ad specifies otherwise.
- Use standard section headings (Experience, Education, Skills) rather than creative alternatives.
- List your core skills and technical competencies in their own section so a keyword scan can find them instantly.
This is a starting point, not a guarantee of interviews. Tailor every bullet point to your own real experience and the specific job ad.